Planning a road trip with your friends or family is always exciting. There will be laughter, snacks, music playing, and everyone enjoying the ride together. But if you’ve ever arranged transport before, you know the biggest challenge, how to fit everyone in one vehicle?
Cars are too small, buses feel too big, and multiple cabs can be costly and ruin the group travel vibe. That’s when you look for a Tempo Traveller, it’s spacious, comfortable, and built for group travel.
But here’s the reality. Not every Tempo Traveller rental service are the same. Some vehicles are well maintained while others can turn your trip into a nightmare. That’s why you need a decent Tempo bboking checklist before you rent your transport.
Think about it like packing for a holiday, a little preparation goes a long way. Let’s look at this checklist in detail so that your next trip will be smooth affair and all about fun.
1. Count the Number of People First
This may sound obvious, but many people skip it. Imagine booking a 12 seater for 14 people. What happens? Two people end up squeezed, uncomfortable, and cranky for the entire trip. That’s not the holiday vibe you want.
Tempo Travellers can have various seating capacities. Here are a few examples of seating options:
- 9-seater: Most suitable for a small family or close group of friends.
- 12–14-seater: Suitable for medium sized groups.
- 17–20-seater: Good for larger groups or corporate functions.
- 26-seater: Good for really large events like weddings.
Pro tip: Always add 1 or 2 seats more than your count while booking Tempo Traveller. Someone could bring a friend last minute, or kids could want to sit in a seat to themselves. Additional space provides additional comfort on long trips.
2. Choosing The Right Type of Tempo Traveller
Not every type of Tempo Traveller is the same. Some are basic models with seats and AC. Others will have some luxury options.
- Standard models: These are perfect to short trips or budget travel.
- Luxury Options: Luxury Tempo Traveller hire provide pushback seat, led lights, music systems and sometimes wifi. Great for weddings, corporate events, or long outstation trips where comfort is a key.
Think about your group. If it is just a one-day trip to Agra, a normal one would be fine. But if you’re planning Delhi to Manali, a luxury one makes the journey enjoyable.
For more detailed information on check out: Ways to choose Right Tempo Traveller for Your Journey
3. Inspect the Vehicle Properly
This is one part many people forget. They see nice photos on a website and book right away. But many times, the vehicle that shows up looks nothing like the pictures.
To be safe, ask the company for recent photos or even a short video of the exact vehicle.
When you check make sure of a few simple things:
- The seats are clean and not torn.
- The AC is working well, which is very important in Delhi’s hot weather.
- Spending a little time on this step can save you from problems later.
- Is there enough space for luggage?
- Does the interior look well-maintained?
Example: If you’re booking a unique option like a Urania Van on rent in Delhi, checking in person becomes even more important because it’s different from standard Travellers.
4. Clarify the Price and Hidden Costs
Money is where most arguments happen after trips. Many people think the rental fee is all inclusive but later they’re asked to pay tolls, driver allowance or night charges. Prevent this by establishing everything beforehand.
Request the complete cost breakdown
- Price per km or Daily rental rate
- Driver allowance is generally ₹600–₹8000/day
- Parking, toll, and state taxes generally extraNight driving charges (some companies include this)
Always ask for a written confirmation. This protects you from any surprises at the last moment.
5. Ask About the Driver’s Experience
The driver is half the experience of your trip. A polite and trained driver makes for pleasant and fun travel. A rude or inexperienced driver could ruin everything.
Questions to ask
- How many years has he been driving?
- Has he ever driven anywhere hilly, like Shimla, Manali or Mussoorie?
- Does he know the routes from Delhi or other popular areas?
- Does he communicate politely?
Remember this: On long trips, especially to hill stations, experience counts. Experienced drivers provide confidence, ensuring a higher level of safety and security.
6. Look at the Amenities
Your group will be spending many hours inside the vehicle that’s why amenities matter. Ask your provider for information about.
- pushback seats: a must for long-distance travel.
- charging ports: everybody will want/need these if travelling by car.
- music system/TV: keeps the entertainment going on long travel days.
- curtains: for privacy and exposure to sunlight.
- storage space: enough space for strollers or extra baggage.
If you are travelling with children, then pack some games for when they get bored, and if older people are travelling go for spacious and comfortable vehicle like Maharja Tempo Traveller in Delhi.
7. Presence of Essential Safety Features
Safety can’t be overlooked for travelling. Make sure you check to see if the company provides the following, lending themselves to the importance of safety and care:
- A first aid kit
- A working fire extinguisher
- A fitness certificate (must be provided as per the law)
- GPS tracking (Most new hire / rentals will tend to have this)
- Insurance documents needed for travel.
A good reputational company will be happy to provide all of this information. If they are hesitant or uncooperative about your line of questioning look for another provider.
8. Know the Booking and Payment Terms
Don’t rush to give your money. Ask them the following:
- Do they provide a proper invoice and/or contract?
- What are the cancellation terms or policies category if your plans change? How much advance is required?
Pro Tip: Never pay 100% in advance. A small booking amount (20–30%) is fair. Pay the rest once the vehicle arrives or just before the trip begins.
9) Plan and Share Your Itinerary
Your rental cost often depends on distance. Be clear on your route. For example
- Delhi to Agra and back in a day → Straightforward route.
- Delhi to Shimla–Manali for 5 days → Long route, more km.
- Golden Triangle (Delhi–Agra–Jaipur) → Very popular but planning ahead is necessary.
When the rental company knows your itinerary, they can give accurate costs. It also avoids arguments about “extra kilometers” later.
10. Read Reviews Before You Book
Never skip this step. Google reviews or testimonials from former customers can help you. Look for mentions of
- Condition of the vehicles
- Behavior of the driver(s)
- Punctuality
- Hidden fees
A company with good ratings is likely to have less disappointing experiences.
Final Words
Going for a Tempo Traveller booking is not just about hiring a vehicle. It is making sure that your whole group has a safe, comfortable experience. Doing a little research now, can help you avoid worry later.
Whether you are planning a short getaway, arranging a Tempo Traveller Rent in Delhi for a family trip or booking a stylish option like a Luxury Urbania Tempo Traveller, the checklist stays the same.
At the end of the day travel is not simply about reaching to the destination. It is enjoying the ride along the way.